What Is An Enterprise Resource Planning System?

Enterprise Resource planning can monitor business resources between stakeholders providing manageable data, helping business owners create straightforward ways to enhance efficiency.

What Is An Enterprise Resource Planning System?
ERP Systems for Small Business

Enterprise Resource Planning (ERP) is a software database management system.

These tools can manage production, order processing, organizing inventory, and finance. In addition, Enterprise Resource planning can monitor business resources between stakeholders providing manageable data, helping business owners create straightforward ways to enhance efficiency.

Ultimately, ERPs streamline cross-departmental information into a transparent, user-friendly database. Thus, giving any business an efficient way to view a business's health while providing confidence in future decisions.

In the past, there have been few methods of ERPs. However, this is changing, and corporate-scale approaches are being adopted alongside technological advancements to make this a practical and valuable tool for all businesses.

ERP systems integrate all parts of a company into one location. Therefore, careful planning is essential to creating and meeting goals and mitigating the risk of failure.

The Benefits of Enterprise Resource Planning Systems

  • Enhance productivity through a flow of information:
    Having a centralized location for all business processes and data and smooth communication processes and enhance productivity. For example, from posting accounting ledgers and financial statements, information flows easily through departments. ERPs give your business more time and space to work on projects and achieve goals.
  • Make better decisions faster:
    With real-time data, marketing, management, accounting, and product ordering decisions can be made with more ease. Risk is reduced by having the capabilities to cross-reference data and detect possible obstacles before they are unavoidable. Data summaries give a birds eye view of the business's health to make quick changes, adapt smoothly, and respond effectively.
  • Control data and reduce operating costs:
    With integrated data, it can be controlled and in-live time shared with others across the organization. Dealing with data in one place reduces the risk of inaccuracy while uniting the company as one.
  • Improve long-term planning and profitability:
    With the convenience of having data from all departments in one easy-to-access place, it is fast to plan long-term goals and strategies to achieve accurate projections.
  • Agility and Flexibility:
    Adapt to the changing business environment and market needs. With interconnected data management systems, reduce the risk of keying in information and mitigate the rigidity of employee changes.

Preparing for Enterprise Resource Planning Systems

Enterprise Resource Planning Systems are often sold as subscriptions, similar to other SaaS (software as a service). This means that while there is typically a monthly subscription rate, other costs can be added on. Being aware of expenses can help your business make a well-informed decision and prepare accordingly.

  • Hardware: Some SaaS and ERP systems require additional hardware to support the software. This is an implementation cost that should be communicated in the early stages of choosing an ERP system.
  • Training and Modules: Base training should be included in the subscription and initial fees. However, some advanced features (that can also be an additional cost) require consultant training or additional modules—for example, payroll, manufacturing, and e-commerce.
  • Customization: Like all products and services, customization will require additional consultant work and increased fees. Depending on the needs of the organization and expectations of what they need to get out of an ERP system, this can be worth the cost to efficiently use the software.
  • IT Staff: Technological advancements may require the business to hire an IT specialist to mitigate any tech troubles in the office (or virtually!).

Maintenance and Upgrading: Similarly to other SaaS products, different packages, extensions, and add-ons can boost the proficiency of an ERP. Customer support can inform what options are available and what may be the best fit for your company.

Enterprise Resource Planning Systems Support

The secret behind companies successfully using ERPs is enlisting experts in the field to guide the implementation. Hiring someone trained in Enterprise Resource Planning Systems Support will help companies methodically manage maximized returns, utilizing relevant technology and best practices.